NU12 Week8_Abrugena - Improvement In Enrollment Procedures

Sir, good afternoon! Below is my NUIdea for Week 8. Thank you. ABRUGENA, KRISTINE C. May 24, 2012   NU12_Week8 AGSB concerns. What must be done?   I can say that AGSB is advanced when it comes to technological matters since enrollment, various correspondences and viewing of grades as well as tuition fee payments can be made online hence depicts convenience and efficiency both on the part of the school administration and the students.   However, there are three minor areas which I thought of that could likewise make use of simple but capable online portals and these are the following:   1) The first week of the term always seem to appear very demanding and eventful due to various requests regarding course enrollments and schedule adjustments. One minor part of it is the availability of books required in every course. To not add in the hectic happenings at the Registrars, I would suggest a portal where the students can view the availability of the required books and they may also opt to pay online via fund transfer to AGSB cashier. With this, there would be fewer students who crowd around the office and no more unnecessary lines but the students could just print and present the proof of payment and quickly and easily have the book.   2) On the other hand, there are students who choose to purchase photocopied materials instead of books. Maybe there can be a system that will allow the students to request copies on line especially for large volumes. The portal may come as simple as indicating name of student, ID number, title of the book and the number of copies so that it will also be easily understood by the photocopy personnel. The rationale of this thought is first, there are instances wherein students need the materials right away and the library is already closed by the time the classes end so they could just log in and request for it online. Just a click away and the request can be viewed. Even after class, a student can just pick up the requested copies from the guard showing his/her school ID. Second, most of the students are employed or have their own businesses so even if they are at work, they could access the portal and send photocopying requests. So, upon arrival in school, they could get the reading materials already. That just means efficiency and time saved by the students. As for the deferred payments, there will be a tracer that tracks the list of students who requested online and a student is given 3 days to settle the photocopying fee to be paid directly and personally to the photocopy personnel since settling the fee online may complicate the transaction. The concern is the student shall be able to obtain the needed requirement or readings at a specified time.   3) I would like to suggest an online application for the off-campus library cards. This pertains to the card that grants off-campus library privileges in accordance with the other school's library rules and regulations. This shall entail the renewal of such as well on a per trimester basis. Since AGSB has a database of the enrolled students per trimester, it would be easy to certify the cards even online. Once the application and the card are certified by the librarian that the student is officially enrolled at AGSB and since the card does not require a picture, the student can already print it out and use it.4